PHX Indoor Performance Ensemble: Membership Handbook

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The Phoenixville Indoor Performance Ensemble (PHXIPE) is designed to provide students with a continued performance experience in the marching arts.   We hope that this will become an educational and enjoyable effort for both the students in the ensemble and the audience.    Any students who are in grades 8-12 in the Phoenixville Area School District are eligible to audition.

No experience is necessary in order to participate.  An open mind, a positive attitude, and willingness to work hard are requirements for the group to be successful.

While very similar in its approach to the marching band, there are some fundamental differences because it is purely an extracurricular activity.

  1. Students must remain academically eligible as determined by the district’s athletic standards.
  2. You will receive a full calendar at the outset, but there has to be some flexibility in times. This is an inside activity, and we are at the mercy of gym scheduling and inclement weather (ie, snow).
  3. You fulfill a specific role within the show. If you are unable to do this – either by attendance or ability – you will be removed and/or replaced.
  4. Financial commitments. There will be some group fundraising done to offset any out of pocket expenses that might be incurred as being a part of the group.    It is expected that everyone contributes their “fair share” in this regard to make the organization work!  More on this will be described later in this document.

STUDENT EXPECTATIONS

  1. Be on time to everything. Start times are not when you arrive at the school, as there’s a fair amount of equipment to move for every event.  Plan this out with whomever is taking you to school for rehearsal.
  2. Everything is required for participation, including fundraising.
  3. Follow all instructions given.
  4. Stay up to date with communication methods (Remind, website).
  5. Be responsible with your own equipment and belongings, but help the rest of your team out when it comes time to move the larger equipment.
  6. Wear appropriate attire suitable for movement at all times. Jeans and restrictive clothing are not allowed at any point in rehearsal by any members.
  7. Bring a water jug with you to ALL events.  This is an extremely physical activity and proper hydration is paramount.
  8. Electronic devices are to be out of sight during rehearsal (unless specifically used for musical purposes and “ok”ed by the staff)
  9. Maintain a positive attitude and display good sportsmanship at all times.
    Know the right and wrong time to say or do anything.
  10. Give 100% in everything you do.

ATTENDANCE POLICY: If it’s on the schedule, you’re expected here.

Communication is paramount!

If you miss a rehearsal, regardless of the reason,  there is a chance that you will be held out of a performance or part of the show.  This is not a punishment, but a safety concern.  You will have to demonstrate to the director and/or instructors that you are aware of all the material that might have been taught in your absence.

EXCUSED ABSENCES

  • All absence excuses, regardless of the reason, may have to be verified by the student’s parent and/or guardian.
  • Students will be excused from rehearsals and/or performances for the following reasons:
    1. Approved Medical Illness.  If you are in school, you are expected at rehearsal.
      1. Illnesses that occur after school may need verification from a doctor.
      2. Illnesses that occur on a weekend will need verification from a doctor.
    2. Doctor’s Appointments – every effort should be made to schedule these on days when we do not have rehearsal.   This is why you have the schedule now.
    3.  Immediate family members only.  This must be communicated as far in advance as possible.
    4. Death / Funeral.
  • School-Related Conflicts
    1. Every reasonable effort should be made by the student, parent, and instructors of all the conflicting organizations to ensure that the experience for the student, as well as the integrity of both activities is a positive one.  In the event that this is not possible, students may ultimately have to make a decision on which activity they want to pursue.
    2. All activities you might be interested in participating in must be declared when you first audition so that we can appropriately plan.
    3. Priority in scheduling conflicts will be given to school-sponsored events. Non-school sponsored conflicts will be handled at the discretion of the director.
  • Any other “emergency” not covered above will be handled on a case by case basis by the band director.

 

PHYSICAL EDUCATION CREDIT

Physical education credit is also available for a maximum of TWO years of participation.   Forms will be available at the end of the season for students who are eligible.

TRANSPORTATION

  1. Transportation is provided by school bus for all events.  Students must ride the buses provided TO and FROM an event, unless the appropriate PASD travel release form has been filled out and approved by the district.
  2. All rules set by the bus driver and district personnel are to be followed.  Failure to abide by these rules will result in disciplinary action.

USE OF SCHOOL EQUIPMENT

Depending on the situation, you may be assigned school-owned equipment/instruments to use.  You must treat these as if they were your own personal belongings!  Costs of repair/upkeep will be your responsibility for the duration that you have the equipment signed out to you.

PERSONAL CARE & INJURIES

Every student must have an updated medical form on file with the director prior to the start of the season.  You will receive this in early July, and the completed form will be the primary way of taking care of you if something happens on the road.

The marching arts DO require a moderate to intense level of physical demand.  Members will be taught basic conditioning exercises such as stretching, calisthenics, movement exercises, and cardiovascular training.   To keep up with the pace of the activity, it is expected that all members continue this training on their own free time.  Not only will it help them in the ensemble, but in life!

In the event that you suffer an injury while part of the ensemble, you will be referred to the school’s athletic trainer for an evaluation.  A decision will then be made with his/her recommendation on the next course of action.  A note from either the athletic trainer and/or doctor must be turned into the director if a student is to be held out of an event due to an injury.   A parent note will suffice for the first day being held out, but an official medical excuse will be needed after that.   Students are still expected to attend the scheduled event.  

 

REMOVAL FROM THE ORGANIZATION

  1. Students will be removed from the ensemble for violation of the following items:
    1. Unexcused absence from a performance
    2. Two unexcused absences from rehearsals, with no parent/guardian contact
    3. Poor/uncooperative attitude directed towards their peers and/or adults working with the organization.
    4. Use or possession of any illegal substances as defined by the PASD/PAHS Student Handbook(s).
    5. Conduct or mental attitude that is not representative/detrimental to the organization as a whole.
  2. It is our sincere hope that no one ever has to be removed from the organization due to their conduct/actions.  In the event that this were to happen, the student & parent will be notified by the director before this action is taken.

FINANCIAL COMMITMENTS

Click to read about what financial requirements are a part of this ensemble.

PARENT INVOLVEMENT

Support at home of your child’s accomplishments (and how to deal with setbacks) as well as in the stands and behind the scenes are vital to our success.  We will also need help throughout the season in regards to chaperoning and equipment moving.   More info will be sent out to parents as we get closer to these dates.